Who Was Our Client?
This event was a bit different and very special. We essentially had 3 clients! The main client was Bouvet– a Norwegian tech company specialising in digital creation and IT solutions. They had commissioned Norwegian Events company KITE Kommunikasjon to plan a business trip to England with almost 500 employees.
Their destination- Oxford where their weekend long event would cover three college campuses and tons of activities for the whole team. KITE have worked with Bouvet for over 15 years and decided for something of this nature it made sense to liaise with other companies already based in the UK.
This is where we join in! They approached logistics planner extraordinaire Lucy Claire Events who hosted the three day “English Adventure” including arranging transport for 480 delegates from 4 airports to 11 hotels and back, a BBQ party in one location, twenty five activities on one day, accommodation for the full weekend, a conference event in Oxford Town hall and not forgetting the main event of the weekend- the Edwardian Ball at the Oxford University Museum of Natural History.
Stage One: The Brief
The Edwardian Ball was the pinnacle of the weekend adventure and KITE wanted it to be perfect. So they asked us to help them create a Steampunk/sci fi entertainment package that would suit their Edwardian ball style but also nod to the future given the tech nature business of Bouvet.
They wanted a combination of walkabout and stage performances and a host to guide guests through the evening. Their budget would allow for continuous entertainment and they wanted the guests to see entertainment everywhere they looked. We love a steampunk themed event and couldn’t wait to get started!
Stage Two: The Venue
Stage Three: Costumes & Performers
The client wanted a fully immersive event utilising the stunning grounds outside, then entering into a futuristic, steampunk dystopian ball with entertainment around every corner.
Due to the ceiling having multiple skeletal structures of large sizes- whales and dinosaurs we couldn’t support aerial performance from the ceiling as there simply wasn’t space for them and the risk of damage to fragile structures was too high. Fire performance was also off the menu as it wasn’t even allowed outside so would be impossible inside. Instead we suggested an exciting mix of interactive character performers and a few to offer stage sets during the speeches.
The budget allowed for 10 performers so we ensured we opted for as many multi skilled specialists as possible to ensure the maximum entertainment options for the event and allowing us to book high impact performances for the stage sets.
Stage Four: International Planning
Our correspondent at KITE had a really strong vision for what he wanted the ball to be like and it was great to work so closely with an international events agency to make their project come to life. We took our time ensuring the balance of modern technology found in the LED equipment worked with the Edwardian steampunk elements bringing the old and new together.
Stage Five: Bring In The Guests
“You really delivered over every expectation. Great people to work with!”
– JOHAN KELFORS
KITE Kommunikasjon, Creative Producer
Creating custom entertainment options is exactly what our team enjoy doing most. With our vast selection of costumes and our ability to custom make something to suit your specific needs means our performer’s acts can be tailored to suit any event theme.
To enquire about entertainment for your own event please use our Contact page, or if you have your own ideas in mind and would like to discuss a custom package created just for you – feel free to drop us a message.